(1) Subject to any exceptions specifically made in these rules, an officer shall begin to draw the pay and allowances attached to his tenure of a post, with effect from the date when he assumes the duties of that post, and shall cease to draw them as soon as he ceases to discharge those duties.
(2) [Omitted by G.O.Ms.No. 30, Fin. & Plg. (FW : FR.I), Dt. 2-3-95]
(1) Transfer of an officer is not completed until the certificate of transfer of charge has been signed by both the relieving and the relieved Government servants. When once signed, the relieved Government servant must be regarded as on joining time and must take charge of his new office before its expiry. Ordinarily, the transfer should be completed before the expiry of joining time of the relieving Government servant and it is his duty to arrive at the place of transfer in time to enable him within his joining time to complete the transfer. In cases in which the relieving Government servant does not sign the transfer certificate within this period, he should be treated as having exceeded his joining time.
[G.O.Ms.No. 633, Finance, Dt. 4-10-1906] (2) In cases where Store-keepers in the Agricultural Department are transferred and the transfer of charge is prolonged so that two Government servants will be entitled to draw pay and allowances simultaneously for the same appointment, the procedure laid down in paragraph 513 of the Public Works Account Code should be followed. An officer of the Agriculture Department not below the rank of Deputy Director of Agriculture will certify whether the period spent is reasonable or not.
The Director of Marketing and the Deputy Director of Agriculture, as the case may be, is empowered to sanction a reasonable period upto a maximum of five days for handing and taking over charge by the Agricultural Demonstrators, Farm Managers, Research Assistants or Marketing Assistants and to permit them to draw pay and allowances simultaneously in the same post for the period. He should certify whether the time spent is reasonable or not. The procedure laid down in paragraph 513 of Public Works Account Code should be followed.
[G.O.Ms.No. 2320, Fin., Dt. 23-8-1960, G.O.Ms.No. 2521, Fin., Dt. 22-12-1960 & G.O.Ms.No. 388, Fin., Dt. 1-6-1963]
(3) In cases involving transfer of charge of an officer elsewhere than at headquarters, the exact nature of the reasons should be expressed on the face of the record and that Audit Officers should challenge all orders in which this has not been done - Vide the second sub-paragraph of Instruction (1) under Rule 17.
[GIFD. Letter No. F. 227-C/SR/26, Dt. 27-3-1926 & CAG's Letter No. 909, Admn./175-A, 7126, Dt. 17-9-1926]
(4) If, in consequence of the absence during vacation of a Government servant whose leave is governed by Rule 82, it is necessary to place another Government servant in charge for the performance of work that may arise during the vacation such charge must be arranged for without expense to Government.
[G.O.Ms.No. 806, Public, Dt. 16-8-1960]
(5) In the event, however, of an officer proceeding on leave direct from the borrowing department, his services will be replaced at the disposal of the lending department from the date following the date of termination of the leave on average pay or privilege leave, as the case may be, granted by the borrowing department. The allocation of transit pay and allowances, travelling allowances and leave salary, will in such cases, be governed by the ordinary rules, irrespective of the date of reversion.
(6) Reserve Inspectors and Accountants-in-charge of District Police Stores may be allowed by the District Superintendent of Police extra joining time to cover the actual period of transfer of charge, subject to a maximum of three working days.
[G.O.Ms.No. 2038, Home, Dt. 10-7-1946]
(7) A Junior Superintendent in charge of Fire Service Branch Stores in the Office of the Inspector General of Police, may be allowed by the Inspector-General of Police, extra joining time to cover the actual period of transfer of charge, subject to a maximum of three actual working days.
[Memo. No. 69234-FR/55-3, Finance, Dt. 10-1-1956] (8) The District Registrar is empowered to sanction a reasonable period not exceeding three days for handing and taking over charge of officer by the Joint Sub-Registrars or Sub-Registrars in his district while on transfer and to permit them to draw the pay and allowances under ruling (1) simultaneously in the same post for that period. The District Registrar should certify that the time spent in each case is reasonable.
[Memo. No. 94627/FR/58-3, Fin., Dt. 12-12-1958]
Ordinarily, the duties of a post shall be assumed and given up by the relieving and relieved Government servants simultaneously at headquarters, both of them being present. They should both sign a certificate indicating the place and the date and hour at which the change in the incumbency of the post has taken place. The transfer should ordinarily not take place on a Sunday.
Note : —A Government servant nominated for training in India and whose period of training is treated as duty under F.R. 9(6)(b)(i) shall be required to relinquish his post and prepare a charge report even if no officiating arrangement is made in his place. He shall intimate to the Audit Officer, Head of the Department or office concerned through the Training Institute/Office etc., the date and hour of reporting for training and, on relief, of the completion of training.
[G.O.Ms.No. 40, Finance, Dt. 16-2-1966]
The Government in the case of Heads of Departments and the Head of the Department concerned in other cases, may direct that the transfer shall be effected at a specified place other than the headquarters or that the two Government servants concerned shall communicate to one another by post or telegram that they have respectively assumed or given up the duties of a post with effect from a specified date.
The above directions may be issued only for special reasons of public nature or when a Government servant who has been transferred, is spending a vacation at a place other than his headquarters. The exact nature of the reasons should be recorded as a part of the order, full consideration being given to the financial effect which the order will produce.
[G.O.Ms.No. 757, Fin., Dt. 2-7-1951]
A Government servant will begin to draw the pay and allowances attached to the tenure of a post with effect from the date on which he assumes the duties of that post if the charge is transferred before noon of that date. If the charge is transferred in afternoon, he commences to draw them from the following day. This rule does not however, apply to cases in which it is the recognized practice to pay a Government servant at a higher rate for more important duties performed during a part only of a day.
